Operating Rules

Redman Acres Athletic Club

OPERATING RULES & REGULATIONS

As Modified April 5, 2016

Pursuant to Article VIII of the By-Laws, the Board of Directors shall adopt, amend and enforce the Operating Rules of the Redman Acres Athletic Club, a.k.a., The Gluttons Club.

 

INDEX TO OPERATING RULES AND REGULATIONS

Mission Statement

Rule 1: Use of the Club

Rule 2: Use of Pool

Rule 3: Club Reservation Policy

Rule 4: Dues and Assessments

Rule 5: Consequences of Assessment Delinquency

Rule 6: Prospective and Associate Members

Rule 7: Club Key Fobs

Rule 8: Televisions

Rule 9: Registered Office & Agent of the Corporation

 

 

 

MISSION STATEMENT

The Redman Acres Athletic Club, Inc. is a Nonprofit Corporation certified by the State of Missouri. The Mission of the Corporation is to provide a facility for members to socialize and to participate in fundraising opportunities for various charitable organizations.

 

 

RULE 1 – USE OF THE CLUB

1.1 The Club premises are only for the use of members, and members’ spouses, minor children and guests, who are welcome to use the Club and its facilities at any time regardless of any reserved dates or non-club functions. Except as provided in Rule 2 and for scheduled Club functions open to non-members, no person is allowed in or on the Club premises unless he or she is accompanied by a member or his spouse. Members and all other persons are expected to follow all Rules & Regulations of the Club.

1.2 Guests must be accompanied by a member or a member’s spouse at all times, except as provided in Rule 2 and for Club functions open to non-members. Members’ children over 21, who are not full-time students, are considered to be guests and must be accompanied by a member or his spouse. Members are responsible for the actions of their family and their family’s guests at all times. The repair of damage caused by a member’s family or guests is the responsibility of the member.

1.3 The handling, possession, consumption, or use of any controlled substance, narcotic, or hallucinogen, except when prescribed in the treatment of a person by a licensed physician or dentist, is expressly prohibited! (By-Laws, Art IX)

 

1.4 The handling, possession, or consumption of alcohol by any person under the age of 21 years is expressly prohibited! (By-Laws, Art IX)

1.5 The possession or use of tobacco products by any person under the age of 18 years is expressly prohibited! (By-Laws Article IX)

 

1.6 All members and guests must obey all posted signs pertaining to areas where smoking tobacco is prohibited or allowed! (By-Laws, Art IX)

 

RULE 2 – USE OF POOL

2.1 Children under 16 years of age in the pool area must be accompanied by a responsible adult at ALL times.

2.2 Members’ children over 21, who are not full-time students, are considered to be guests and must be accompanied by a member or his spouse to use the Club pool. With prior written parental approval, members’ children aged 16 to 21 (and full-time students over 21), and up to three guests per member’s family accompanied by a member’s child at all times, may use the Club pool unaccompanied by a parent from 6:00 AM to 10:00 PM from May through September. Provided, however, that said written permission is signed by the member father of the children and posted on the Club Bulletin Board prior to May 1 each year, or as soon thereafter as practical, but, in any event, before any such children are allowed to visit the pool unaccompanied by the member of his spouse.

2.3 Members are responsible for the actions of their family and their family’s guests at all times.

2.4 The Board will ensure that the following pool rules, established by the Membership, for the safety and protection of the members and their guests, are posted and made known to all persons in the pool area.

  1. No running is allowed in the pool area.
    2. Glass is not allowed in the pool area.
    3. Children must be accompanied by a parent or other responsible adult.
    4. Diving or jumping from the garage roof is expressly prohibited.
    5. Guests must be accompanied by a member.
    6. “Horseplay” (any action that could endanger the safety of a swimmer or others in the pool area) is prohibited.
    7. Gates providing entrance and exit to the pool area must be secured upon leaving the pool area.
  2. NO LIFEGUARD ON DUTY.

2.5 The Board of Directors will cause the following pool safety measures to be instituted:

  1. Numbers designating the depth of the pool will be painted on the sides of the pool.
    2. There will be a safety rope dividing the shallow end from the deep end of the pool installed any time children are in the pool area.
    3. A first-aid kit will be located and maintained in the furnace/utility room.

 

RULE 3 – CLUB RESERVATION POLICY

3.1 Reservations to conduct a non-club function in or on the Club premises may only be granted by the Board of Directors to a Resident or Life member in good standing (meaning the member’s dues and any special assessments are paid for the previous month; for example, December dues must be paid to request a date at the regular January meeting). A member granted a reservation must abide by all conditions set forth by the Board, which, at a minimum, will include payment of all fees & deposits and clean-up responsibilities.

3.2 The renting or reservation of the Club, or any part of the premises, to Associate, Non-Resident, Senior, and Honorary Members, or to non-members is prohibited by the By-Laws.

3.3 The Board will NOT grant any reservation more than one year in advance.

3.4 The Board will NOT grant any reservation for any Sunday during May through September.

3.5 The Board will NOT grant a reservation for a Friday or Saturday during May through September in any calendar year prior to the regular January Membership meeting for that year.

3.6 Prior to each regular January Membership meeting, the Board will reserve one, or more, Saturdays a month from May to September for Club activities.

3.7 Requests to reserve the Club for a non-club function on Fridays or Saturdays not reserved for Club activities during May through September in any calendar year will be granted at the regular January Membership meeting for that year. 

The first order of business for said January meeting will be a discussion and vote on new Resident members, if any; followed by said granting of reservations; and then followed by the approval of meeting minutes, the Treasurer’s Report, and other customary agenda items. All eligible members requesting a reservation for a Friday or Saturday during May through September will write their names on request forms provided for that purpose. The order of selection will then be decided by lot until all such dates are reserved, or no more members seek a Friday or Saturday reservation during said period.

The Board will NOT grant more than one reservation to any member for a Friday and/or Saturday during May through September of the same calendar year at a regular January Membership meeting.

Members do not have to be present at the meeting to request a reservation for a Friday or Saturday during said period but may designate, at any time prior to this order of business, the Social Coordinator (and no other member) to act as their proxy during the selection process.  The Social Coordinator will write his name under the member’s name on said request form, and will select a date for said member when the member’s name is called. If the Social Coordinator is not present at the beginning of the meeting, the President will appoint another member to act in his stead.

3.8 Requests to reserve the Club for a non-club function for any other date in the calendar year will also be granted at the regular January Membership meeting if requested by an eligible member, in person or by proxy. If two or more eligible members request the same date, the confirmed reservation will be decided by lot.

3.9 To reserve the use of the Club or its facilities for a non-club function on any available date AFTER the regular January Membership meeting, a Resident or Life member in good standing must:

  1. Contact the Social Coordinator to verify the date is open;
  2. Attempt to contact all Board Members to make a request for the date;
  3. Receive approval from at least four Board Members;
  4. Contact the Social Coordinator and report which Board Members approved the reservation;
  5. Pay all required Reservation Fees, Additional Date Fees, and Clean-Up Deposits; after which the Social Coordinator will post the reservation at the Club, Glutton Gas and GluttonsESS.com.

3.10 A $75 non-refundable Reservation Fee and a $50 Clean-Up Deposit must be paid at the time of reservation confirmation for all Friday and Saturday reservations during the year. Only a $50 Clean-Up Deposit must be paid at the time of reservation for all Sunday through Thursday reservations during the year. Provided, however, that the payment deadline for reservations granted at the regular January meeting is extended until the beginning of the regular February Board meeting.

3.11 To redeem the Clean-Up Deposit, a member must satisfactorily clean up the Club premises and present a completed & signed Clean-Up-Checklist (available on the Club Bulletin Board and posted on GluttonsESS.com) to the Social Coordinator, who will then direct the Treasurer to refund the deposit.

3.12 A member awarded a confirmed reservation date may transfer said date to another eligible member in good standing provided that, prior to said date, he notifies the Social Coordinator of the transfer and a non-refundable $50 Transfer Fee is paid to the Treasurer in addition to the original Reservation Fee, Clean-Up Deposit, and non-refundable $50 Additional Date Fee, if the member receiving the reservation date has been, or is later, granted another Friday or Saturday reservation in the same Calendar Year.

3.13 Notwithstanding Rule 3.6 and as provided in Section 3.9 of this Rule 3, an eligible member may request to reserve the Club for a non-club function 45 days or less prior to a Board-Reserved-Date-for-Club-Activities if no Club event has been scheduled for that date. If such reservation is awarded, the member must pay a non-refundable $50 Additional Date Fee for each such date, in addition to the Reservation Fee and Clean-Up Deposit required in Rule 3.10 of this Rule 3, if said member has been, or is later, granted another Friday or Saturday reservation in the same Calendar Year.

3.14 Notwithstanding Rule 3.7 and as provided in Section 3.9 of this Rule 3, an eligible member may request to reserve the Club for any Friday or Saturday during May through September if any such date becomes available after March 15 of each year. If such reservation is awarded, the member must pay a non-refundable $50 Additional Date Fee for each such date, in addition to the Reservation Fee and Clean-Up Deposit required in Rule 3.10 of this Rule 3, if said member has been, or is later, granted another Friday or Saturday reservation in the same Calendar Year.

 

RULE 4 – DUES & ASSESSMENTS

4.1 Resident members pay a one-time Initial Assessment of $100. (By-Laws, Art IV, Sec 2)

4.2 Monthly Assessments (dues) are $20 per month for Resident members and $25 per month for Prospective and Associate members, payable on or before the last day of each calendar month. Members failing to remit Monthly Assessments on time shall be charged a $5.00 late fee. The late fee will be calculated on a monthly basis and will not accrue. The late fee is payable with the Monthly Assessment to which it was added. (By-Laws, Art IV, Sec 3)

4.3 Yearly Assessments (dues) are $20 per year for Non-Resident members (equal to one monthly Resident assessment), and $50 per year for Senior Members, payable on or before the last day of January each year after notice by the Treasurer. Members failing to remit Yearly Assessments on time shall be charged a $5.00 late fee.  (By-Laws, Art IV, Sec 4)

4.4 All Resident and Associate members shall be obligated to pay an equal share in special projects and assessments as may be voted on and passed by the Membership. (By-Laws, Art IV, Sec 5)

 

RULE 5 – CONSEQUENCES OF ASSESSMENT DELINQUENCY

5.1 A Resident member who is 60 days, or more, delinquent in paying any assessment shall not be allowed to vote at a Membership meeting. (By-Laws, Art V, Sec 5)

5.2 A Resident or Associate member who is 90 days, or more, delinquent in paying any assessment is subject to expulsion from the Club. (By-Laws, Art XIV, Sec 2)

5.3 A Non-Resident or Senior member who does not pay his Yearly Assessment by May 1 is subject to expulsion from the Club. (By-Laws, Art XIV, Sec 2)

 

RULE 6 – PROSPECTIVE & ASSOCIATE MEMBERS

6.1 Prospective members shall be considered for Associate membership at the FIRST Membership meeting held at least 90 days after the Prospective member’s sponsorship was recorded in the Minutes of a Membership or Board meeting. The Prospective member does NOT have to be present, but is encouraged to attend the meeting. Voting will be conducted by secret written ballot. If the Prospective member receives a majority of the votes cast, he becomes an Associate Member. If he does not, he surrenders his Club key-fob; and cannot be sponsored again for at least one year from the date of the vote. (By-Laws, Art III, Sec 1.)

6.2 Prospective & Associate members shall not reserve the club, shall not vote, and shall not serve as a Club Officer or Board Member.  (By-Laws, Art III, Sec 2.4.1.)

6.3 Prospective & Associate members are expected to work at club functions and attend a minimum of five Membership or Board meetings during their first year of membership,

(By-Laws, Art III, Sec 2.4.3.)

 

6.4 Associate members may not apply to the Board for Resident status for at least one year. If, and when, the Associate is recommended for Resident membership by at least five Board Members, such membership must be approved by a majority of members voting at a subsequent Membership meeting. If he is not approved, the Associate member shall not be recommended for Resident membership again for at least one year from the date of the vote. (By-Laws, Article III, Section 3.1.)

 

RULE 7 – CLUB KEY-FOBS

A $15 fee will be charged to replace a lost key-fob.

 

RULE 8 – TELEVISIONS

The plurality of members present shall decide which TV program will be viewed with the exception that no program in progress will be turned off unless all members present agree.

 

RULE 9 – REGISTERED OFFICE & AGENT OF THE CORPORATION

 

The Registered Office of the Redman Acres Athletic Club is 11019 Jerries Lane, St. Louis, MO 63136; the Registered Agent is Michael Mathews.   (By-Laws, Art II, Sec 1.)

 

 

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